Administrative Assistant – Faculty of Theological Sciences and Pastoral Studies - Université Antonine (UA)

Administrative Assistant – Faculty of Theological Sciences and Pastoral Studies

Antonine Univeristy (UA) is a Lebanese Catholic institution dedicated to developing the talents of our youths in the joy of truth. It accompanies them in acquiring knowledge, expertise and life skills, thus enabling them to become women and men qualified to serve society.
The University accomplishes this mission with the respect for diversity, ethical rectitude and demand for excellence. It promotes contextualized scientific research and professionalism animated by innovation
The Faculty of Theological Sciences and Pastoral Studies at Antonine University is seeking a highly motivated, detail-oriented and organized individual to join the administrative team.

 

Position Summary
Provides all administrative supports to the Faculty of Theological Sciences and Pastoral Studies (FTSPS) and maintains the compliance with academic policies, processes and procedures. Serves as primary point of operational and administrative contact with teachers, students and other stakeholders and coordinates several activities and events organized by the FTSPS (workshops, seminars, students’ activities, etc.).

 

As an Administrative Assistant, you will responsible for:

  • Providing administrative support for managing the Faculty schedule/calendar, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate;
  • Serving as a primary point of direct administrative contact and liaison with other offices, individuals, and other external stakeholders;
  • Coordinating the department’s meetings, conferences, and events as requested by scheduling and coordinating dates and times, venues, attendance, agendas, and facilities; taking minutes of meeting, if demanded, and providing administrative support and follow-up on matters arising from meetings.
  • Creating and maintains administrative documentation; preparing many types of reports (statistical, grades, absences, etc.), letters, academic circulars (after General Secretariat review), memos, and other written correspondence and materials;
  • Preparing the course offering process (including classrooms reservations, etc.);
  • Scheduling and coordinating remedial sessions: circulars, SIS, evidence of absence;
  • Performing any other related duties as assigned.

 

Basic

  • BA in Management, Business Administration or related field. A Masters is a plus.
  • Minimum of 2 to 3 years of experience directly related to the specified main duties and responsibilities. Experience in a higher education institution is preferred.

 

Skills & Competencies

  • Strong interpersonal skills;
  • Ability to effectively interact with diverse population (students, staff, teachers) and service oriented;
  • Excellent oral and written communication skills;
  • Good analytical and problem-solving skills;
  • Good organizational skills and ability to handle multiple tasks simultaneously;
  • High sense of confidentiality;
  • Operating of computer equipment and specified systems such as Microsoft Office and numerous online programs;
  • Excellent keyboarding skills;
  • Ability to use specific information system required (SIS);
  • Fluent in Arabic, English and French.

Additional Information

  • Location: UA main campus, Hadat-Baabda
  • Unit/Department: Faculty of Theological Sciences and Pastoral Studies.
  • Job Type: Full-time
  • Job category: Administrative staff
  • Working schedule:
    - Monday to Friday: from 12:00 to 8:00 p.m.
    - Saturday: from 8:00 a.m. to 12:00 noon (2 Saturdays per month)
  • Job Code: BATHEO010
  • Work is performed in an office setting; the work may require occasional standing or walking between offices and carrying small objects.

 

  • Interested candidates should e-mail their CVs to hr@ua.edu.lb specifying the job title in the subject line.
  • Application deadline: Friday, July 30, 2021.

 

Antonine University is an equal opportunity employer recruiting staff and interns without any discrimination based on race, color, gender, religion, sexual orientation, disability or others.
We strive to develop awareness regarding diversity in all its aspects and we encourage cultural differences and inclusion in our workplace.